School Policy

Board of Directors in Vancouver Nour Danesh Farsi School is a group of 4 persons including teachers and parents who jointly supervise the activities of the School. The consultant of the school is the 5^th person of this group. The board is elected by shareholders and the board selects the chairman. As a group, board members are involved in attending regular board meetings and other meetings to work on the pillars they are responsible for. Directors also work in the role of advisors. They support review, advise and evaluate during any planning process and when considering potential decisions. Parents and teachers elect the board of directors for the school biennial.

The purpose of this policy is definition and determination of procedures for the collection of student information and its storage, use, disclosure, transfer and protection.

A. Policy Statements:
The following policy statements are provided to inform all parties who collect, store, use, disclose, transfer and protect student information.
Vancouver Nour Danesh Farsi School will:
• Ensure that the principal and one of the teachers are responsible for the establishment, security, and maintenance of the Student Record and Student File for each student enrolled or registered in the school according to the procedures defined in this policy.
• Only collect, use or disclose personal information with the consent of the individual student or legal guardian, unless otherwise authorized under the Personal Information Protection Act (PIPA).
• On or before collecting personal information, disclose to the individual student verbally or in writing the purposes for the collection of personal information.

• Only collect, use or disclose personal information for purposes that a reasonable person would consider appropriate in the circumstances
and that fulfill the purposes disclosed by the school or are otherwise permitted under PIPA.
• Secure Student Records and Student Files with access within the school authority restricted to those individuals who, by the nature of their work, are required to have access to the information.
• Provide access to personal information about an individual student and to a parent or legal guardian of the individual student during school hours and under the supervision of the principal or designate.

• Subject to legal requirements, ensure that personal information will be retained only for the period of time required to fulfill the purpose for which it was collected.
• Inform parents that concerns, complaints, and questions about the personal information handling policies and practices of the school authority may be directed to the school’s Privacy Officer by calling the school office. B. Definitions and Student Record Components:
1. Elements of the Student Record:
* The Permanent Student Record (PSR) that contains relevant form completed according to the permanent student record Instructions that is effective at the time of completion; and Student Progress Reports for the two most recent years or an official transcript of grades;
* All documents listed as inclusions on Permanent Student Record as below
* Enrolment/registration form, verify the information about the student’s parent or guardian
* A copy of the student’s current Student Learning Plan
* A copy of the student’s current Individual Education Plan (IEP), if any.
2. Permanent Student Record Inclusions
The following inclusions will be listed on this form, including document date, title and expiry date or date rescinded (if applicable), and copies of the documents listed will be filed with the PSR:

• Health Services information as indicated by the medical alert checkbox, such as diabetes, epilepsy, anaphylaxis producing allergies, and any other condition which may require emergency care;
• Court orders as indicated by the legal alert checkbox;
• Other legal documents, e.g. name change or immigration document;
• Support services information (e.g. psychometric testing, speech and hearing tests, adjudication requirements for completing assessment activities)
• Current IEP and/or Case Management Plan (CMP) where applicable;
• Notification of a student being homeschooled.
The following inclusions may be listed on PSR Form, including document date, title and expiry date or date rescinded (if applicable) and if listed, copies of the documents will be filed with the PSR:
• Records of information which an educator deems relevant and important to the educational program of the student;
• Award information;
• Standardized test scores (if deemed relevant and important to the educational program of the student).

3. Student File
Additional items will be included in the school’s student records as part of the Student File. These items include:
* Student eligibility information (required) including legal name of child – verify the original and file a photocopy or scanned copy of birth certificate or similar legitimate identification document; official name(s) of parent(s) or guardian(s) with home and work contact information; and verification that parent/guardian is legally admitted to Canada and a resident of British Columbia, Canada.
* Care Card number;
* Emergency contact numbers;
* Doctor’s name and contact information;
* Previous Student Progress Reports (other than the two most recent years required in the PSR);
* Serious discipline reports (e.g. copies of letters to parents/guardians regarding discipline matters and corrective actions taken);
* Reports of important meetings/discussions relating to the student; and
* Standardized test scores, records of information which an educator deems relevant and important to the educational program of the student, and award information if not listed as inclusions on the PSR.
4. Sensitive Student Information. This may include information which by its nature requires that school staff observe a high level of confidentiality including psychiatric reports; family assessments; and referrals to or reports from school arranged counselling services; or record of a school-initiated report of alleged sexual or physical abuse made to a child protection social worker under section 14 of the Child, Family and Community Service Act.
C. Procedures:

1. The principal or designate will be responsible for updating the PSR Form as information changes and the student progresses through the system; ensuring that electronic copies of documents are stored on a server in a physically
secure location. If information is accessed through the Internet, an encrypted
connection will be established before authenticating. Access is restricted to
those employees (such as designated records clerks, administration, teachers, and counselors) who, by the nature of their work, are required to have access; and ensuring that the school authority takes necessary precautions to safeguard against deprecated or obsolete forms of storage. The electronic storage of PSRs and other personal information requires the school authority to have an adequate backup plan and recovery strategy for potential hardware failure and database corruption.

2. Student Record and Student File Retention:
* Student Records – Active Students
a. Student Records are locked in fireproof and water proof cabinets. Access is restricted to those employees (such as designated records clerks, administrators, teachers, and counsellors) who, by the nature of their work, are required to have access.
b. The school authority protects personal information from unauthorized access, collection, use, disclosure, copying, modification, or disposal, or similar risks.
Procedures for such protection are outlined in below.
c. The principal or designate will regularly review Student Records to
ensure that the information is current and complies with legal requirements.
Required inclusions will be listed on the PSR
* Student Records – Inactive Students
a. Unless another school requests a Student Record (see section 6 below), the school authority archives Student Records for 55 years after a student has withdrawn and not enrolled in another K-12 school, or graduated from the school.

b. The archived Student Records are stored securely and in a manner that ensures their preservation from calamity (fire, flood, etc.). Access is limited to the principal, Khadijeh (Nahid) Nourbakhsh Dehkordi or vice principal (Alireza Alighanadi).
c. The designated records clerk keeps a record of Student Records that are destroyed (shredded) after 55 years.
* Student Files – Active Students
a. Student Files are locked in cabinets in each school. Access is restricted to those employees (such as designated records clerks, administrators, teachers, and counsellors) who, by the nature of their work, are required to have access.
b. The school authority protects personal information from unauthorized access, collection, use, disclosure, copying, modification, or disposal, or similar risks.
Procedures for such protection are outlined in sections 5 and 6 below.

c. The principal or designate will regularly review Student Files to ensure
that the information is relevant and important to the educational program of the
student.
* Student Files – Inactive Students
a. The school authority archives Student Records for 55 years after the student has withdrawn and not enrolled in another K-12 school, or graduated from the school.
b. The archived Student Records are stored securely and in a manner that ensures their preservation from calamity (fire, flood, etc.) Access is limited to the administration or designate.
c. The lead principal or designate is responsible for determining the relevancy of the contents in Student Records before being archived.
3. Currency of Student Records
Student eligibility information will be updated during student registration each year. As stated above, the principal or designate will regularly review Student Records and Student Files to ensure that the information is current and complies with legal requirements.
4. Security of Student Information
The lead principal is responsible for ensuring that personal information is safely stored and that personal information is protected.

5. Handling of Sensitive Student Information
Access to Sensitive Student Information is restricted to the principal or a
person or persons authorized by the her/him to access such information defined in this policy. The principal or designate will obtain parental consent (written, dated and signed) for the collection, use and disclosure of Sensitive Student Information, including psychiatric reports and family assessments, and will store these as highly confidential documents with restricted access. Sensitive Student Information will only be disclosed or transferred in accordance with the law. The principal is responsible for ensuring that school-initiated reports under section 14 of the Child, Family, and Community Service
Act are retained only for the purpose of child protection proceedings and that information is not disclosed to third parties or transferred to other schools. Such reports are strictly confidential and will only be stored where the principal or designate can access them.D. Use of Student Personal Information:
Vancouver Nour Danesh Farsi School will use an individual student’s personal information for the following purposes, assuming that the school has disclosed such purposes to the individual student verbally or in writing on or before collecting the personal information:
1. To communicate with the student and/or the student’s parent or legal guardian, to process a student’s application, and to provide a student with the educational services and co-curricular programs provided by the school authority.
2. To enable the authority to operate its administrative function, including payment of fees and maintenance of ancillary school programs such as parent voluntary groups and fundraising activities.
3. To provide specialized services in areas of health, psychological or legal support, or as adjunct information in delivering educational services that are in the best interests of the student.

E. Access to and Disclosure of Student Records
* A student (capable of exercising PIPA rights) and a parent/legal guardian of a student is permitted (unless restricted by a court order) to examine the Student Record and Student File kept by a school authority pertaining to that student, while accompanied by the principal or designate to interpret the records; and receive a copy of any student record upon request. The school authority reserves the right to recover the direct cost of copying records.
An entitled person may access and verify personal information in the Student Record and Student File pertaining to the particular student with appropriate notice to the school administration. Access will be provided during school hours.

* Access to a Student Record or Student File will only be granted, upon assurance of confidentiality (with consent), to professionals who are planning for or delivering education, health, social or other support services to that student. Consent will be obtained in writing, listing the name and date of birth of the student, the name and signature of the parent/guardian, and the date of the request.
* When applicable, graduating students will be provided with interim and/or final
transcripts for Grades 10, 11 and 12 courses when graduating, and upon future request of the graduate. Copies will be mailed directly to institutions of higher learning or as requested by the graduate. The school authority reserves the right to assess a reasonable fee for transcript requests.
*In the case of a request for personal student information from separated or divorced parents, the school authority will be guided by the legal custody agreement, a copy of which will be provided to the principal. In cases where the principal is unsure if the non-custodial parent is entitled to access personal student information, the school’s legal counsel will be consulted for a recommendation.
F. Transfer of Student Records
* On receipt of a request for student records from a school, a Board of Education, or an independent school authority from within British Columbia where the student is (or will be) enrolled, the school authority will transfer that student’s PSR (including declared inclusions), the current Student Learning Plan (if any), and the current IEP (if any) to the requesting institution. The school authority will retain a copy of the PSR, indicating the school where the records have been sent and the date of the student record transfer.
* If the requesting institution is outside British Columbia, a photocopy of the PSR will be sent (including declared inclusions), along with the current Student Learning Plan (if any), and the current IEP (if any).
* Requests for a student’s record from a public school require that the public school administration provide a copy of the PSR (including declared inclusions) and current Student Learning Plan (if applicable) and IEP (if
applicable) to the independent school authority. The original PSR will be retained by the public school.
* The school authority will only transfer sensitive, confidential information (e.g. psychiatric assessments) after dated and signed parent/guardian consent has been obtained.
* The school authority will not transfer a record of a Section 14 Child, Family and
Community Service Act report of alleged sexual or physical abuse made to a child
protection social worker.
*A summary of a former student’s school progress may be provided to prospective employers, at the written request of a former student. The school authority reserves the right to assess a fee for this service.
* A Student Record will be reviewed when a student transfers. The principal will ensure that the documents listed as inclusions are still required inclusions or still deemed to be relevant and important to the educational program of the student. Expired, rescinded, or irrelevant inclusions will be removed from the Student Record and the documents themselves will be shredded.

Status of Parent/Guardian Admission to Canada and Residency
Enrolment/Registration Form Consent
To be completed and agreed upon in lieu of signature by a parent or legal guardian. If legal guardian, attach a copy of court order appointing you as legal guardian.
Lawfully Admitted into Canada
1. I am (please mark one): □ A Canadian citizen (please attach a copy of parent’s birth certificate or citizenship paper/card). □ A Permanent Resident (please attach a copy of the parent’s landed immigrant status paper or Permanent Resident card). □ Lawfully admitted to Canada under the Immigration and Refugee Protection Act with one of the following documents (please mark the appropriate box and attach a copy of the document): □ Admission as a refugee or refugee claimant. □ Valid student permit for two or more years (or issued for one year but anticipated to be renewed for one or more additional years). □ Valid employment authorization (work permit) for two or more years (or issued for one year but anticipated to be renewed for one or more additional years).

□ A person carrying out official duties under the authority of the Visiting Forces Act or as an accredited diplomatic agent, pre-clearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia. □ Other – document description: (will be cleared with Citizenship and Immigration Canada):
Residency in British Columbia
2. I am a resident of British Columbia (please mark one): □ Yes Residency address: . . . . . . . . . . . . . . . . . . .
(Attach a recent copy of a utility bill, mortgage document, rental agreement, or tax assessment) □ No, I am not a resident of British Columbia.
Confirming signatures:
3. Parent/Legal Guardian’s name:

International students will have the legal and language requirements necessary to succeed at Vancouver Nour Danesh Farsi School and their medical coverage and school experience will be in accord with the BC K — 12 International Student Guidelines.

At Vancouver Nour Danesh Farsi School, courses require the understanding of the English and Farsi language.
The following items need to be submitted to the school in their original form during the applications process before the student is accepted:
• Valid Student Visa or Student Study Permit Passport
• International Student Application Fee
• Most Recent Report Card
• Current Medical Insurance Information
• Immunization Forms
The size of classes and the number of students with special needs are factors when considering the acceptance of an international student. The principal is responsible for admissions and consulting the teachers.

The purpose of the student conduct policy is to create safe and respectful conduct for self and others and towards self and others’ property. The code of conduct for Vancouver Nour Danesh Farsi School is followed by all students.

Students show respect for self and others, and for property belonging to themselves and others at all times. Students will have good manners and be respectful to parents and staff. Students cannot use foul language or engage in any form of bullying or physical confrontation.
Understanding school- aged behavior and children’s developmental stage are the key to proper discipline. It also helps school’s staff having reasonable expectations of the ages in the classroom. We follow some factors at VNDS for guiding behavior:
– Share behavior policy with parents and staffs
– Explaining the rules clearly and directly for children
– Hearing to the child’s feeling
– Focus on positive behavior rather than negative
– Being a positive role model
– Give the students responsibility to solve their problems
– Consider student’s rights to make mistakes
– No isolation, separation, and punishment
– Don’t use corporal punishment such as hitting
– Document the incident in a communication book or form and record the steps

which we use to solve a student’s behavioral problems and have individually meeting with the parents to review the student’s control development and share the useful strategies to help the student self-discipline
– Considering the Self-discipline as an intercommunication and cooperation no for humiliating the student.
Students could not use tobacco, vape products, drugs or alcohol at school. The school building and grounds of Vancouver Nour Danesh Farsi School are tobacco and vape-free. This ban is in session 24 hours a day, 7 days a week, regardless of whether or not the school is open.

NOTES AND PROCEDURES TO ACCOMPANY STUDENT CONDUCT POLICY
At Vancouver Nour Danesh Farsi School, students will be treated with respect and will know what is expected of them. We will provide a clear and well communicated school expectations for student behavior through the interview with parents, parent meetings, school assemblies, classroom instruction, individual discussions with students, and through the school’s handbook for parents and students. If a student is experiencing great difficulties with the school’s behavioral expectations, he or she needs to sign a code of conduct agreement, along with the homeroom teacher, principal, and parents.
According to the school policy, a student who breaks a rule will be notified of which he/she is accused. In the case of serious violations, her/his parents also receive a notification via a phone call, email message, or letter.
If the violation is minor, the student will have an opportunity to tell the story from his/her side and explain his/her actions informally, but more serious matters require more formal investigation and documentation.
The student and parents are informed of the school’s appeal procedure via the school handbook, and in the initial interview with parents, which involves the following steps:

First, the student and/or parent will contact the staff member dealing with the situation directly. This would normally be the classroom teacher or teacher/supervisor involved in the playground/field trip/camping setting at the time of the violation.
Second, if the situation is not resolved at the first level, then the student/parent or teacher will bring the situation to the attention of the vice-principal, or principal for his or her consideration.

Vancouver Nour Danesh Farsi school will accommodate students with special needs who have disabilities of an intellectual, physical, sensory, emotional, or behavioral nature, or have a learning disability or have exceptional gifts or talents.

Vancouver Nour Danesh Farsi school will accommodate students with special needs who have disabilities of an intellectual, physical, sensory, emotional, or behavioral nature, or have a learning disability or have exceptional gifts or talents.
The classroom teacher may adapt the regular program of study to meet the special needs of a particular student. During these adaptations, the parents are informed and the adaptations are recorded in the student’s report card and permanent record card.
A gifted student is challenged by broadening the course of study rather than accelerating it. However, in some cases, a gifted student may be promoted to a higher-grade level.
Sometimes, limitations of our school facilities and staffing may make providing for every student with special needs unachievable.

Homework at Vancouver Nour Danesh Farsi School is assigned for the following reasons :

• To complete work started at school but left unfinished at the end of the day.
• To do work specifically assigned to be done at home, either as part of a project, or research assignment, or an individual assignment
• Reviewing reinforces newly learned material and creates a habit of doing some organized and positive learning at home
• Research tasks
Teachers will be responsible for regulating the amount of homework each day. A general guide for the maximum amount of time spent on homework each weeknight per grade is:
Grades 1- 2 30 minutes
Grade 3 45 minutes
Grades 4-6 60 minutes

Grades 7-8 90 minutes
Grades 9-10 120 minutes
Grades 11-12 150 minutes
School Responsibilities: Subject teachers will set appropriate homework tasks and provide dates for completion; mark homework and feedback to students within a reasonable time; inform students where they have made errors and what they need to do to improve.
Student Responsibilities: Students will keep their homework diary or method of recording their homework, up to date and record all homework tasks; complete homework tasks within the time allocated and submit it to the subject teacher, and present homework to the same standard as work completed in class.
In the case of an excessive amount of homework, parents are required to send a note to the teacher explaining any incomplete work, and parents are required to ensure that students do not exceed the time recommended on a regular basis.

Students at Vancouver Nour Danesh Farsi School are expected to show respectful behavior both in and out of class, towards the principal, teachers, staff, parents, and other students. The rationale of this policy is to provide a safe, caring, and orderly school environment.

Repeated aggressive behavior that hurts another person, emotionally or physically is a bullying act. Bullying could be done in the forms of name-calling, verbal or written abuse, physical abuse, cyberbullying, harassment, intimidation, and exclusion from an activity or a social situation that happens at school or is related to the school’s activity or environment.
The school, in accordance with the Harassment and Bullying Prevention Order of the Independent School Act, aims to protect all students from any form of bullying, regardless of their gender, race, culture, religion, sexual orientation or gender identity, and to provide a safe, caring, and orderly school environment where students feel valued and included.
Bullies usually tease before they initiate physically bullying. Targets of bullying in school are usually somehow considered strange or different by their peers. Parents, principals,s, and teachers will encourage students to report incidents of
bullying that are observed or experienced firsthand. They will also be aware of the signs of bullying if the students are not forthcoming.

There are some signs of bullying. If a student displays several of the following signs, it will be considered as a possibility of bullying.
• If a child is noticeably frightened when asked what is wrong.
• If a child suddenly loses appetite.
• If a child comes home unusually hungry because of her/his lunch has been stolen.
• If a child usually loses lunch, supplies or money.
• If a child has unexplained cuts, scrapes, or bruises.
• If a child has dirty or torn clothes, or books and other damaged possessions
• If a child usually claims to feel ill before going to school
• If a child cries to sleep at night or suffers from nightmares
• If a child attempts suicide or other forms of self-harm
• If a child runs away from home
• If a child is nervous or afraid to have eye contact with people
• If a child seems anxious and suffering from low self-esteem
• If a child skips school begs to change schools or desires not to go to school

There are some ways to prevent bullying from occurring and school is going to emphasize them:
• Making sure that students are aware of the expected behavior at school.
• Making bullying policy accessible for parents, students, teachers, and staff.
• Emphasizing on importance of reporting observed and experienced incidents by students.
When teachers acknowledge an incident of bullying, they are responsible to investigate it quickly and fully and consult with the principal and the student’s parents. Teachers will inform the student that the behavior needs to be stopped. For a period of time teachers will follow and have daily monitors of the relation between the two parties.
Teachers will document all gathered information of bullying by the victim’s conversations with parents, and daily interviews with the victim by the teacher at the end of each school day. If tan evidence from these documentations proves that the bullying has continued, the parents of the parties will be called and some punitive measures will be taken such as detentions, essay writing, suspension, or expulsion, depending on the seriousness of the bullying behavior. In extreme cases, it may need to involve the police and/or social workers. To deal with a bullying situation, some factors are going to be considered including the student’s age, maturity, and special needs for both parties. The school is responsible for protecting the victim of harassment or bullying from retaliation from the accused person. Parents will assist to solve the reporting incident.

At Vancouver Nour Danesh Farsi School there will be some Learning resources including text, video, software, and instructional materials that teachers use in the classroom to assist students in their understanding of course content.

All learning resources will be corresponding with the Iranian school board curriculum.
We will evaluate the learning resources according to the age appropriateness and capacity of the learners with regards to their age.
The learning resources will assist students in making connections between what they learn in the classroom and its application in their lives.
It will meet the requirements set by copyright and privacy legislation.

The purpose of this policy is to reduce preventable, serious reactions and deaths due to anaphylaxis and life-threatening allergies amongst our students by providing knowledge to school staff, parents, and students regarding their responsibilities and duties during an anaphylactic reaction.

This concerns students who have been suspected or diagnosed with the potential for anaphylactic reactions due to exposure to some allergen. Anaphylaxis is a potentially fatal and sudden allergic reaction requiring immediate medical emergency measures. Symptoms of anaphylaxis can occur within minutes of exposure to an allergen. An anaphylactic reaction can involve any of the following symptoms, which may appear alone or in combination:
• Skin System: swelling, itching, hives, warmth, rash, redness.
• Respiratory System: shortness of breath, coughing, wheezing, chest pain/tightness, nasal congestion or hay fever-like symptoms (runny, itchy nose and watery eyes), hoarse voice, trouble swallowing.
• Gastrointestinal System: cramps, nausea, diarrhea, vomiting.
• Cardiovascular System: pale/blue color, passing out, weak pulse.
• Other: anxiety, feeling of “impending doom”, headache.
The most dangerous symptoms of an allergic reaction involve breathing difficulties caused by swelling of the airways and a drop in blood pressure indicated by dizziness, lightheadedness, or feeling faint/weak. Both of these symptoms may lead to death if untreated.

Vancouver Nour Danesh Farsi School recognizes that it has a duty of care to students who are at risk from severe or life- threatening allergic reactions while under school supervision. This responsibility is shared among the student, parents, school staff and health care providers (e.g. doctors, nurses, emergency medical personnel). The school principal has the responsibility for keeping accurate records for each student at-risk of life-threatening allergies. That record includes the student’s emergency response plan. The school principal will monitor and report information about anaphylactic incidents to the board in aggregate form to include the number of at-risk anaphylactic students and the number of anaphylactic incidents.
The anaphylaxis policies, procedures, and guidelines established and maintained by each board require an accurate, up-to-date student emergency response plan for each individual student at risk of life-threatening allergies. The plan will be developed in conjunction with the student’s parents and the student (where age-appropriate), and the plan will be approved by a qualified physician or allergist. The student emergency response plan will be signed by the student’s parents, the student (where age-appropriate), and the physician, and will be kept on file at readily accessible locations.
The student emergency response plan will include at minimum the diagnosis; the current treatment regimen; who within the school community is to be informed about the plan like teachers, volunteers, classmates; and current emergency contact information for the student’s parents/guardian. Those exposed to individual student emergency response plans have a duty to maintain the confidentiality of all student personal health information
The student’s emergency response plan will also explicitly address the parent’s responsibility for advising the school about any change/s in the student’s condition; and the school’s responsibility for updating records.

Vancouver Nour Danesh Farsi School needs to have a Level Emergency Procedure Plan. The school will have an emergency protocol in place to ensure responders know what to do in an emergency. The emergency protocol includes at minimum administering an Epinephrine auto-injector (Epipen); calling emergency medical care (911); calling the student’s parents; administering a second dose within 5 to 15 minutes if symptoms have not improved.
The school principal will provide an annual inventory of individual student emergency response plans to make certain they are up to date and medication is not expired.
It is the parent’s responsibility to:
• Educate the allergic child about avoidance strategies;
• Inform the school about the allergies of the child, and maintain a current Administration of Emergency Procedure for the child.
• Ask the child’s family physician to provide recommendations for risk reduction strategies and treatment of an anaphylactic reaction that differ from those outlined in this policy, signed written instructions, and discuss these with the school staff.
• Provide the school with an epinephrine auto-injector that is not expired; and update school staff on any changes like the diagnosis of a new allergy, as outlined in the school application form.
It is the responsibility of the school principal to:
• Ensure that there is an anaphylaxis prevention and management plan for the school, which may include restrictions on certain food products in the school due to food allergies as well as other precautions as deemed necessary;

• Communicate procedures for responding to anaphylaxis to staff, and update these procedures on a regular basis;
• Ensure that the parents of the child understand that staff will be posting the child’s Administration of Medication/Emergency Procedure (Photos and plans of anaphylactic children will be kept in areas accessible to staff)
• Ensure that the school has readily available first-aid kits that contain spare epinephrine auto-injectors, and arrange to check them regularly and replace expired doses.
• Arrange for semi-annual standardized anaphylaxis training as required, by the public health school nurse.
• Ensure that auto-injectors are properly and regularly stored at the school, and have not expired.
• Ensure that an incident report is completed at the school, any time epinephrine is administered to a student.

• While it is impossible to eliminate all potential allergens from the school environment, school creates an allergy-aware environment in response to the most common triggers for anaphylaxis: food allergens and insect stings.
• Arrange the anaphylaxis training as a critical component of managing risk associated with anaphylaxis. The anaphylaxis policies, procedures and guidelines established and maintained by each board will ensure: school principals communicate to all school community members (students, parents, teachers, volunteers) the school’s anaphylaxis policies and procedures; training initiatives reflect key recommendations from the national anaphylaxis consensus guidelines, experts are consulted in the development of training policies and the implementation of training; distinction is made between needs of younger and older anaphylactic students (older students may be more likely to engage in risk behaviors); training is provided by individuals trained to teach anaphylaxis management; direct training is provided to all those reasonably expected to have supervisory responsibility of school-age and pre-school students – e.g., school staff, foodservice staff and volunteers; best practice suggests training will include student peers (depending on age and maturity); training is provided at least once a year; and training encompasses information relating to signs and symptoms of anaphylaxis; common allergens; avoidance strategies; emergency protocols; use of the epinephrine auto-injector; identification of at-risk students; method of communication with and strategies to educate and raise awareness of parents, students, employees and volunteers about anaphylaxis.

The purpose of this policy is to ensure that students are always supervised at school.

• Students will not be at school before 8:00 AM. Student drop-offs and pick-ups take place in the passenger zones, directly in front of the school’s building.
• During Recess times, students go outside with the supervision of staff and parents are to ensure that their children are dressed appropriately for the weather.
• The lunchtime is from 12:30 to 13:00 PM. Students eat their lunches in their classes under the supervision of teachers.

• Both Morning and Lunch Recess times will be held indoors when there is extreme weather or special circumstances. In these cases, teachers are assigned to be inside each classroom to monitor the students.
• Administrator’s supervision is provided after school, by which time parents will have picked up their children. Arrangements for before and after school care is the responsibility of parents.

This policy concerns the field trips offered to students at Vancouver Nour Danesh Farsi School which will be properly organized and safe for them. It also concerns the teachers and parents of students who will participate in a field trip.

Field trips will be categorized into the following categories: cultural and social, curricular, and recreational. Curricular trips will be arranged at each grade level to sites that are considered appropriate for their instructional needs, and maybe twice each year. Recreational trips include sessions at the outdoor education/camping, gym, or trips to a park. Classes may attend individually, or even the whole school.
Field trips are planned by teachers and will be approved by the school administration before they are sent home for parent approval. Field trips are considered part of the educational program for the students. If approved by the parents is not received, the student attends to the school and will be given an alternate activity; it is not a “day-off for any student not able/wanting to attend the field trip.
Transportation for students on field trips is provided by parent volunteers, public transit and/or a school bus. Students who cannot pay the fee for field trips are not to be denied the opportunity to attend; the school will cover the cost.
Students will be accompanied by their teacher. Parents are aware that this type of activity takes place and a permission slip is necessary in order for the students to participate. The teacher is aware of any medical alert situations of the students. Pertinent medication like Epipen and first aid kit kept at the school will be taken along by the principal or teacher, as well as emergency contact numbers and medical numbers.

This classification of field trips requires a parent permission form and usually involves parent drivers or school buses. One teacher is present for every ten students, and also a minimum of one accompanying parent to assist with supervision.

This policy ensures that Emergency Drills are carried out at Vancouver Nour Danesh Farsi School on a regular basis. Emergency phone numbers will be prepared by the principal and installed in 2 different places rather than the office as well as keeping in the first aid kit.It will be updated annually. Emergency and First Aid supplies will keep on the school premises will be examined on a regular basis to make sure everything is in order and fully stocked.
* Principal is responsible to:
– Develop and implement emergency preparedness policies and standards,
– Establishing a School Safety Committee
– Provide orientation for staff members,
– Develop a Violent Threat Risk Assessment protocol and team,
– Take control and maintain order in an emergency, and work with community agencies,

– Ensure that students return safely to parents or guardians as soon as possible,
– Conduct regular drills, and
– Report emergencies, disasters, and critical incidents to the Ministry promptly.
* Teachers, Support Staff, and Students are responsible to:
– Be familiar with the emergency management plan
– Understand their particular role in carrying it out
– Students will also follow instructions given by their teachers

Vancouver Nour Danesh Farsi School will carry out emergency drills during days when the school is in session, to allow those present in the school to act in a manner conducive to the safety of staff and students during emergency situations. Drills are coordinated by the principal and the school staff. Emergencies covered in this policy fall into three major categories: Fire, Earthquake, and Lock Downs as a result of dangers present in the Neighbourhood and in the School building itself.
• Fire Drills will be held six times per year.
• Earthquake Drills will be held three times per year.
• Lock Down Drills will be held 2 times per year.
Teachers will be given a copy of the Fire and Earthquake Exit Drills and are going to be responsible for instructing the students in their classes about the approved drill procedure.
A teacher, on leaving his/her class unattended for any reason is going to notify another teacher who will, in the event of a fire or earthquake alarm, take charge of the unattended class in addition to his/her own.

Exits will be taken by students and teachers are shown on evacuation plans posted throughout the school and classes and their locations will be known by all. Semisch Park, which is in front of the building, will be used by students in case of an emergency. The students will use the exit door of the school and then use the staircase that is adjacent to the exit door, left side to reach the main floor and exit the building, cross the West 1st Street and reach the muster point or designated place that is in Semisch Park. The principal or designate will get the emergency first aid kit and students’ emergency information list during the emergency drills. After passing through any emergency exit, all will wait for the authorization of the principal or designate to enter the building. The principal or designate completes the fire drill report after coming back to the school.

Vancouver Nour Danesh Farsi School is going to use the General Statement of Principles from the Federation of Independent School Association Document, Procedural Fairness Best Practices Guidelines for Independent School in order to ensure procedural fairness in school policies and procedures as applied to both teachers and students.

This policy outlines the manner of appealing any action or decision made by the school. In the case where an individual wish to appeal some action taken by the school, he or she will follow these steps:
Firstly, the individual will contact the staff members directly involved in the issue. The individual will be given an opportunity to explain the issue from his/her perspective. When the issue is significantly serious, documentation will be made by the staff member.
Secondly, if the issue is not resolved at the first level, then the individual will bring it to the attention of the principal for his or her consideration.
Third, should the issue not be resolved at the second level, then the individual will bring it to the attention of the Board of Directors of Vancouver Nour Danesh Farsi School. At this stage, the issue will be presented in written form. At this level, too, it may be beneficial to seek out an unbiased person or group of people to provide guidance in bringing the issue to resolution.
Fourth, should the situation not be resolved at the third level then the individual will bring the situation to the FISA ombudsman provided for this purpose, again in written form.
Individuals making appeals will be assured that there will be no retribution for pursuing an appeal or review.

The school staff, administration, and members of the school of directors will do their best to ensure that their decisions in matters of appeals are unbiased and that they appear unbiased. The following guidelines are to be used to ensure that no bias is involved or perceived to be involved:
Persons being approached with an appeal never prejudge the evidence of the particular circumstances of the individual issue, or give the appearance (e.g., in public statements) of having done so, even if they have strong convictions about it.
An appeal-hearing committee will not hear or receive evidence that will not be shared with the other party in the dispute. They will not receive evidence or representations from administrators or staff in the absence of the person appealing, and will avoid the appearance of doing so.
Serious cases call for especially careful observance of all elements of procedural fairness and a full hearing involving the following appropriate procedural protections:
– An unbiased decision-maker providing an opportunity for the individual to prepare a response
– A hearing at which the individual has an opportunity to present reasons why the action or decision is inappropriate.
– The opportunity for the individual to present to the witnesses a fair and unbiased decision based on evidence.
In a particular case, an individual may request to be represented by legal counsel at a hearing. The decision-maker will give careful consideration to such a request, having particular regard to the seriousness and/or complexity of the matter, and permit representation of inappropriate situations.

Student safety and health is an important concern for Vancouver Nour Danesh Farsi School. This policy provides minimum requirements for testing lead content in drinking water of school facility, reporting of the results, and mitigation strategies to eliminate or reduce any risks to students and staff.

Vancouver Nour Danesh Farsi School is responsible for ensuring the overall safety of its facility, including the quality of drinking water within its systems and plumbing.
In accordance with the BC Ministry of Education guidelines for Independent schools, Vancouver Nour Danesh Farsi School will test for lead content in
drinking water in the school, by using a fully qualified and licensed third party agency, to ensure it meets provincial requirements established by the Ministry of Health, such as the Guidelines for Canadian Drinking Water Quality for the lead. Vancouver Nour Danesh Farsi School will take reasonable and prompt steps to resolve elevated lead levels that are outside established guidelines on any drinking water quality test results. While this policy specifically addresses lead content in drinking water, Vancouver Nour Danesh Farsi School will work with appropriate health authorities like the Drinking Water Protection Act, Public Health Act, and Independent School Act to address other issues that affect the quality of water as prescribed under applicable provincial and federal legislation.

Vancouver Nour Danesh Farsi School will consult with the appropriate Health Authority to develop a water quality lead testing program for drinking water in the school that would outline the following; • Risk assessment • Water testing • Communication plan • Mitigation strategies Vancouver Nour Danesh Farsi School will complete lead content testing in the school at least once every 3 years and share the test results with the Health Authority. If sample results reveal lead levels exceed the concentration of 0.010 mg/L (based on maximum allowable concentration by Health Canada), Vancouver Nour Danesh Farsi School, in consultation with the appropriate Health Authority, will undertake mitigation strategies which may include: • Flushing regimes • Deactivation of water sources and supplemental signage • Installation of filtration systems • Plumbing upgrades • Or other steps that result in reducing the exposure to lead to acceptable levels

In the event that testing finds drinking water concentrations of lead at or above the maximum acceptable level, Vancouver Nour Danesh Farsi School will: • inform the Independent Schools Branch of the issue. Ongoing compliance with this policy will be confirmed during monitoring visits and external evaluations. • Work collaboratively with the appropriate Health Authority to communicate the results of testing lead content in drinking water to parents, students and staff by describing the following:
• rationale for testing lead in drinking water,
• identify the partnership with the Health Authority to work toward a solution,
• state results of sampling,
• identify mitigation strategies implemented or being considered by the authority, and
• provide contact information for the authority and the Regional Health Authority for parents, students and staff to request further information. Testing results will be recorded by using the Ministry of Education’s Independent Schools Drinking Water Reporting Tool and updated as part of the ongoing testing cycle outlined above.

The purpose of this policy is to reduce the incidence of child abuse and neglect and to encourage the reporting of suspected abuse cases.

The Vancouver Nour Danesh Farsi School will help students learn how to communicate with others about ideas, feelings, intentions and boundaries, and to act respectfully in all types of relationships.
Definition of child abuse is a serious problem. The following definitions are adapted from the BC Handbook for Action on Child Abuse and Neglect. This BC handbook is for responding to child abuse and neglect and used by school as a guiding educational reference. A hard copy of the handbook printed and keep in the school.
Definitions:
Physical Abuse: a deliberate, non-accidental physical assault or injury by an adult or significantly older or more powerful child that results in, or is likely to result in, physical harm to a child.
Sexual Abuse: the use of a child for sexual gratification by a person in a position of trust and/or authority, or by a significantly older or more powerful child. It includes sexual touching, menacing or threatening sexual acts, obscene gestures, or deliberate exposure of the child to sexual activity or material.
Emotional Abuse: a pattern of destructive behavior or verbal attacks by an adult on a child. Typical behaviors may include rejecting, terrorizing, ignoring, isolating, humiliating, insulting, scapegoating, exploiting, or corrupting a child.

Neglect: failure to provide for a child’s basic needs: food, clothing, adequate shelter, supervision and medical care. Neglect is the form of abuse most frequently reported to the Ministry of Children and Family Development.

The Vancouver Nour Danesh Farsi School will obtain and review information on whether teacher and principal evaluations are completed according to school policy, including summary results that determine whether staff development needs are met. The most critical factor in a student’s success is an effective teacher, and the most critical factor in a school’s success is an effective principal. Recruiting, training, and retaining
outstanding teachers and principals make a difference in long-term outcomes for students. To invest in the effectiveness of the teachers and principal, a system will first be in place to give teachers and principals comprehensive and superior feedback on their performance and consider some professional opportunities for the teachers.

Each year, the Board of Directors evaluates the principal and teachers at school. This process supports building capacity within our teacher and school. These evaluations will be on the basis of efficiency, ability, contribution to student learning and growth, and such other criteria and processes as the board of directors will determine. The evaluation system is going to provide timely feedback to identify the needs of educators and guide their professional development. The Board of Directors will develop and implement statewide a comprehensive evaluation and support system that includes ratings of highly effective, effective, marginal, and unsatisfactory. The evaluation system will consist of multiple measures and have 2 major components:
Principal and Teacher Practice: The measurements of their practice may include but are not limited to the school ad classroom observations, and evidence of reflective practice.
Student Learning and Growth: The measurements of students’ academic learning and growth may include but are not limited to statewide assessment and other relevant student learning objectives.
In general, a principal and teacher who has fewer than three years’ cumulative seniority are evaluated annually; all others are evaluated every two years. Principals and teachers will be notified within a reasonable timeframe prior to their evaluation(s). In addition to the evaluations chosen by the process established in the Board of Directors, special evaluations can also be requested by the principal and teacher. The results of the evaluation, which are confidential, may only be accessed by the school and the principal and teacher being evaluated once it has been confirmed that the grades have been submitted.

The Vancouver Nour Danesh Farsi School provides the emergency policy to respond to different emergency situations such as flood, fire, bomb threats, power failures, and earthquake includes :

• Preparing floor plan that shows exit(s) of the school which is posted to the wall.
• Training teachers to physically remove all the children from the building.
• Practicing the emergency plan, earthquake drill and fire drill in appropriate dates according to our relevant policy (Emergency Drills Policy). We will practice some acts monthly such as: covering yourself under a heavy table, facing away from the window, and counting to 60.
• Principal or staffs are responsible to call the fire department, ambulance or other emergency services in case of emergency situation.
• The school keeps daily attendance records in an accessible place.
• Sharing the emergency plan with parents
• The school is responsible for notifying parents the emergency situations.
• We have a plan for staff responsibilities in an emergency, fire evacuation routes, emergency accommodation, and emergency transportation.
• Parents need to sign permission forms for emergency, treatment, and transportation.
• Providing name and phone numbers of emergency backup caregiver
• Keeping the fire drill record, date and time, name of staffs, name of children
• Providing the portable fire extinguisher and locate it in a readily accessible place. Checked the fire extinguisher bi-monthly.
• All staff need be knowledgeable about the use of fire extinguishers.

• Emergency phone numbers are posted in the school: police, fire, ambulance, hospital emergency transportation and telephone number of parents
• Keeping Emergency records for at least one year
• Providing First aid kit for children when they go on a field trip
• The following information is included in the registration form: child name and date of birth, parent name and phone number, alternate person(s) to
contact, health care number, child’s doctor’s name and phone number, any allergies, and medical conditions.
• Staff need to have the valid first-aid certificate.
• Providing portable first aid kits with enough supplies including water, dried food, and clothes to last at least 72 hours
• Providing medication and special help for children with specific medical needs

• Providing the name and phone number of some emergency transportations such as ambulance, fire department.
• Considering the nearest public area such as Waterfront Park, in front of BCIT Marin Campus (10 minutes) or Semisch Park, in front of our building (2 minutes) to transfer the children in emergency situations by walking.
• Providing a contact number outside the school to inform the families about the children’s situation
• Training the staff, the emergency procedures including how, where, and when they need to take children out of school.

The tuition and school fees refund policy of Vancouver Nour Danesh Farsi school applies to all fee-paying students. The tuition and school fees refund policy of Vancouver Nour Danesh Farsi school applies to all fee-paying students. If a student is considering or has decided to withdraw entirely or transfer to another school, the student will need to know how this will affect her/his school fees. This policy provides essential information on tuition and school fee refunds. The registration and tuition fees collected from students year to year and upon their registration in school.
• If the request for a Study Permit of an international student is denied by Citizenship & Immigration Canada, a full refund, less the administration fee ($700.00), will be granted upon providing the following:
• The original Letter of Rejection from Citizenship and Immigration Canada
• The original Letter of Acceptance from School
• The original receipt of paid tuition
• If the student withdraws prior to the date of admittance (the first day he/she attends classes), two-thirds of the tuition is refundable.
• If the student withdraws within one month after his/her first day of classes, half of the tuition is refundable.
• No refund of fees after one month of attendance at school.
• There will be no refund of tuition fees if any one of the following applies:
• If the student chooses to withdraw for any reason after a Study Permit has been granted using the official Letter of Acceptance.
• After commencement of studies.
• If the student is found in violation of school regulations and has been withdrawn from school as a result.
• There are no refunds given for a student’s absence for any reason.
• If the student changes immigration status during the year. Students who become permanent residents of Canada after school fees are paid will not be entitled to a refund.

• The school application and administrative fees are not refundable for any reason.
• If a student is suspended, expelled, or otherwise required to leave Vancouver Nour Danesh Farsi School for any behavioral reasons or violations, all fees paid to Vancouver Nour Danesh are non-refundable, with no exceptions.
• A refund in the form of a percentage of tuition fees is given if the school permanently shuts down due to unexpected causes like earthquakes. The percentage will be determined by the board of directors.
• If the school fails to maintain BC Ministry of Education certification, the refund will be available for students. The school will be refunded based on how long into the school year we are. • Payment of International Student fees needs to be made in advance and in full before the student begins classes. Fees are non-refundable after September 1, 50% refundable between August 1 & September 1, and fully refundable before July.